Job Title: Human Resources Manager (VA) -
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Location: VA - Fairfax
SUMMARY OF POSITION
The Human Resources Manager is responsible for managing the OF benefits
programs, managing all aspects of human information system (HRIS) applications,
completing the payroll, support of payroll accounting and salary administration. The
incumbent also supports the HR Department in performing duties related to
compliance and risk mitigation and office-wide implementation of all HR policies and
NATURE AND SCOPE
Recommends, plans, develops and manages benefit programs, administers the
payroll process and maintains the HRIS, and manages third-party HR vendor
resources such as brokers and consultants. Supports Director of Human Resources
and CHRO in budget analysis and projections for the salary budget including
incentives. Responds to audit requests.
SALARY ADMINISTRATION (COMPENSATION)/PAYROLL
Responsible for the semi-monthly payroll process using Automatic Data Processing
including the reconciliation of ADP reports to bank statements and General Ledger.
Recommends improvements to payroll processes and procedures as appropriate.
Keeps abreast of HR best practices, payroll processing systems and changes in
wage and tax laws, employment laws.
Participates in various salaries surveys, analyzes survey results, in support of the
Director of Human Resource.
Creates and maintains job descriptions for the various positions.
Participates in the implementation and administration of the variable pay programs
(e.g. annual and deferred incentive programs).
With guidance from Director of Human Resources, develops and prepares various
standard and custom reports to monitors the effectiveness of the compensation
programs in variety of areas such as merit increases, budget performance and
position to market to help frame discussion with respect to recommended changes.
Provides support to Director of HR on Compensation/Salary Adminstration items.
As requested, supports the hiring process by preparing salary offers.
Manages and communicates benefit, retirement and wellness programs, ensures
statutory compliance with FMLA, ADA, COBRA, ERISA, OSHA, and HIPAA,
supports annual filings and audits as well as administer LOA programs.
Participates in various benefit surveys, analyzes survey results, and recommends
changes to the benefit program to maintain compensation objectives and competitive
position in the marketplace.
Administers various employee programs including education, vision and fitness
reimbursement, charitable donations, vacation/leave reporting (ezLabor), and flexible
Manages the annual open enrollment process including the development of
presentation materials, and ensures that all employee enrollment elections are
accurate in the HRIS and vendor systems.
Serves as liaison to carriers and maintains employee benefit records.
Plans, coordinates, and executes technical portion of total rewards statement project
which generates personalized printed total rewards statements for OF employees,
including salary, incentive, retirement benefits, health and welfare benefits, and
Performs quarterly audits of the benefit programs to ensure compliance with policies,
procedures and applicable laws.
Responsible for the development and maintenance of HR Benefit metrics.
Manages the HRIS to ensure accurate and timely data management and retrieval.
Responds to benefit inquires and complaints to ensure courteous resolutions.
POLICY AND PROCEDURES/COMPLIANCE AND RISK MITIGATION
Assists in development and implementation of HR policies and procedures; prepares
and maintains employee handbook; conducts new hire employee orientation
Develops quarterly budget variance analysis, the supplemental benefit plan
contingent liability, quarterly vacation liability, the software development accrual
reported annually to the FHLBanks, and prepares the CD&A disclosures for the
Combined Financial Report.
Provides data in a timely manner in support of internal and external audit teams,
FHFA examinations, and SAS70 reviews of all departmental functions.
Actively supports in the redesign and automation of existing HR business processes.
Files the EEO-1 Report annually and maintains other records, reports and logs to
conform to EEO regulations. Remains fully cross-trained on all critical departmental
functions and provides back-up to other staff as needed.
Manages vendor assessments and ensures they are completed timely.
Serves as the Human Resources department subject matter expert for electronic
content and records management system.
Responsible for the development and maintenance of HR metrics.
Maintains HR departmentís contingency plans to ensure business continuity
Supports CHRO as requested.
Performs additional responsibilities as assigned.
PRINCIPAL JOB REQUIREMENTS
Bachelorís degree required. PHR, SPHR, CEBS, CBP CCP or related certification
5 years of related experience in benefits as well as general human resources
administration. Financial Services industry a plus
2 years payroll experience preferably with an ADP system.
2 years of experience managing a HRIS
Working knowledge of accounting concepts
Understanding of General Ledger Entries
Working knowledge of Defined Contribution and Defined Benefits plans preferred.
Good interpersonal skills; ability to interact with staff on all levels
Demonstrated ability to plan, organize, and prioritize tasks; to work independently
simultaneously on multiple projects
Proficiency in Microsoft Word, Excel and PowerPoint
Knowledge of various Federal and state employment laws and regulations
Must have strong analytical skills
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